We’re Hiring

Supply Chain Manager

Caringbah, Kurnell and Tuggerah

About the role

We are looking for an experienced Supply Chain Manager to take ownership of our end-to-end supply chain, from sourcing and purchasing through to inventory, warehousing, freight and delivery. This is a hands-on leadership role: you will set the direction for how we plan, buy, store and move stock, while staying close to day-to-day warehouse operations across our sites.

You will work in Odoo ERP every day, so accuracy, consistency and strong systems discipline are essential. You will work closely with our Sales, Projects, Workshop and Finance teams to make sure the right products are in the right place, at the right cost, when our customers need them.

Key Responsibilities

Supply Chain Strategy & Planning

• Lead the end-to-end supply chain across procurement, inventory, warehousing and logistics, aligned to business goals and the project pipeline
• Forecast demand and plan supply using sales history, the project pipeline, seasonality and supplier lead times
• Set and regularly review stock levels, reorder points, minimum and maximum quantities and safety stock in Odoo, balancing product availability against working capital
• Identify and manage slow-moving, obsolete and excess stock, and recommend actions to reduce it
• Set, track and report supply chain KPIs, such as DIFOT (delivered in full, on time), stock accuracy, inventory turns, freight cost and supplier on-time performance
• Manage supply chain costs and budgets, including freight, storage and inventory holding costs, and identify savings opportunities
• Identify supply chain risks, such as single-source suppliers and long international lead times, and put contingency plans in place
• Drive continuous improvement across all supply chain processes

Procurement & Supplier Management

• Source products and suppliers, request quotes and negotiate pricing and terms, including project-based discounts
• Oversee the purchasing process with the Procurement Administrator, ensuring purchase orders are accurate, approved, followed up and delivered on time
• Build strong relationships with local and overseas suppliers and manufacturers, and review supplier performance regularly
• Maintain supplier pricelists, agreements and the approved supplier list
• Update pricing in Odoo from supplier pricelists using advanced Excel

Inventory Management

• Manage inventory across 4 x warehouse locations, ensuring every transfer is recorded with the correct “from” and “to” locations
• Maintain accurate inventory valuation for all freight received and despatched, and reconcile stock with Finance at month end
  Complete an initial stocktake across all locations as a starting point, then run a regular cycle counting program
• Ensure correct entry of cylinders and serial numbers in Odoo, with full traceability
• Produce Odoo reports, including stock valuation, stock adjustments, internal transfers and external receipts

Warehouse & Despatch

• Manage daily warehouse operations, including pick, pack and despatch, ensuring customer orders are despatched daily
• Receive goods against purchase orders and delivery slips, applying QC and QA checks and reporting any discrepancies to the Procurement Administrator immediately
• Capture despatch and receipt photos in Odoo, and obtain and upload courier signatures on delivery slips
• Notify Sales promptly when goods arrive, supporting excellent customer service
• Plan warehouse layout, storage and bin locations to make picking safe, accurate and efficient

Logistics, Freight & Imports

• Book metro, national and international freight, ensuring commercial documentation and compliance requirements are met
• Manage the import process with freight forwarders and customs brokers, including Incoterms, duties, GST and shipment tracking
• Ensure pressurised cylinders and other dangerous goods are stored, packed and transported safely and in line with dangerous goods regulations
• Meet Chain of Responsibility obligations for safe loading and load restraint
• Negotiate freight rates and monitor carrier performance
• Coordinate project tasks with the workshop, including correct paperwork and compliance

Systems, Product Data & Process

• Act as the Odoo super-user for inventory, purchasing and manufacturing, maintaining configuration such as locations, routes and reordering rules
• Create and maintain product records in Odoo, including images, datasheets, attributes and variants
• Build and maintain Bills of Materials (BOMs) and Manufacturing Orders (MOs)
• Write clear, standardised SOPs for Odoo warehouse operations, logistics and procurement, supported by screenshots and short videos

Leadership & Collaboration

• Lead, train and develop the warehouse and logistics team, setting priorities and managing performance
• Work closely with Sales, Projects, Workshop and Finance to align stock and delivery with customer and project needs
• Report regularly to management on supply chain performance, risks and improvement opportunities

Work Health & Safety

• Follow and enforce WH&S rules and procedures across all sites
• Carry out risk assessments and promote safe manual handling, equipment use and housekeeping
• Undertake other duties as required

About You

Essential

• Diploma in Logistics or Supply Chain Management, or an equivalent qualification or experience
• At least 5 years’ experience in supply chain, inventory, procurement or logistics, including at least 2 years in a supervisory or management role
• Proven experience managing inventory using a commercial ERP system
• Demonstrated experience in demand planning, purchasing and supplier negotiation
• Working knowledge of international freight, importing and customs processes
• Advanced Microsoft Excel skills, including pivot tables, data cleansing and conversion, and Power Query (ODBC and web integrations are highly regarded)
• Strong analytical skills and meticulous attention to detail
• Confident phone and interpersonal skills, with the ability to build supplier relationships and negotiate pricing
• Proven leadership skills and excellent communication and teamwork abilities
• Ability to work independently, prioritise and take ownership
• Strong work ethic and a high level of accountability

Desirable

• Experience with Odoo ERP (Inventory, Purchase and Manufacturing apps)
• Experience in fire protection, building services or another technical products industry
• Dangerous goods handling and transport training
• Current forklift licence (LF) and driver’s licence
• Tertiary qualification in supply chain or business, or a professional certification such as CSCP

Apply

Send your application to: admin@firesystemsproducts.com.au